Job Title : Apprentice School Receptionist and Administrator
Employer : Chilton Community Primary School
Location : Stowmarket, Suffolk, IP14 1NN
Position Type : Apprenticeship/Internship
Sector : Professional Studies
Vacancy Reference : VAC-01411
Vacancy Short Description : We are looking for an enthusiastic and flexible person who will be the first point of contact as receptionist in our busy primary school. You will be based in the school office as part of a team and provide support in a variety of administrative tasks to p
Qualifications Required : Entry onto the apprenticeship is subject to a thorough initial assessment to establish course suitability. Applicants should have at least 4 GCSEs including English and Maths at grades A-E or 9- 3. Apprentices need to be employed for minimum of 30 hours a week in the industry with a contract of employment.
Vacancy Full Description : Working in our busy school office you will ensure the smooth running of reception and provide administrative support to the office team, pupils, and other staff. This will include creating documents using Microsoft Office, filing, emails and post. You will need excellent communication skills as you will answer the phone and be the first point of contact for all visitors. Good attention to detail is essential to ensure your work is accurate and information is recorded correctly.
Below is a summary of your key roles and responsibilities;
• Initial point of contact for visitors, parents, pupils and staff regarding school-related enquiries
• Answer the telephone in a timely, professional and polite manner
• Relay messages
• Provide administrative support to the office and school staff including letters, copying, producing documents
• Maintain filing systems
• Contribute to the overall ethos/work/aims of the school
• Participate in training, meetings and other learning activities and performance development
• Comply with necessary policies and procedures relating to child protection, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
• Undertake any other duties commensurate with the post, as directed by the Business manager or Headteacher
Number of Positions Available : 1
Working Week : Mon-Fri 8.30am-3.30pm
Salary : £111.00 Per Week
Application Deadline Date : 15/06/2018
Possible Start Date : 05/09/2018
Personal Qualities : We are looking for enthusiastic and passionate candidates who will be efficient and flexible in the office environment. You should have good time management and be able to maintain an organised and tidy environment.
Skills Required : You must have a good working attitude and willingness to learn. The candidate should have excellent communication skills and strong organisational and team working skills. You will be able to demonstrate a good level of spoken and written literacy and ideally have a good general knowledge of ICT packages (Microsoft).
Future Prospects : This exciting opportunity offers you a chance to train in a valuable role in a real school setting whilst we support you in gaining a nationally recognised Business Administration qualification. The role will offer a breadth of learning and variety from day one and valuable work experience that will provide you with the best chance possible of being offered a permanent role within a school or business.
Training to be Provided : Business Administration Level 2
Training for all job specific tasks will be given. In addition the apprentice will have the support and guidance of a qualified assessor from the college, who will make on-site visits every 6-8 weeks. There may be the occasional need to attend either the Otley or Easton campus for short training courses and tests.
Other Information : Pay Rates: The current NMW rate for Apprentices is £3.70 per hour with effect from 1st April 2018. This applies to 16-18 year old Apprentices and those aged 19 and over in the first year of their Apprenticeship. For all other Apprentices the Apprentice National Minimum wage appropriate to their age applies. The wage for Apprentices applies to both time spent on the job plus time spent in training. For more information visit: www.gov.uk/national-minimum-wage-rates
Apprentices need to be employed for a minimum of 30 hours per week in the industry with a contract of employment
Working Week: 30 hours per week, 39 weeks per year (please discuss specifics on interview)
Monday – Friday
8.30 – 3.30 (with 1 hour lunch break)
Term time plus an additional week (PD days)
Shortlisting/Interviews - Shortlisting and interviews will take place throughout the duration of the vacancy ad. This may mean that the vacancy could close before the published cut-off date should suitable candidates be found.
Things to consider : There will be periods during the day when the reception is very busy.
You will have to work independently.
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